Medical Transcription Service Company

Gastroenterology is a specialized field of medicine concerned with the diagnosis and treatment of the human digestive system. Nowadays gastroenterology problems are on the increase everywhere, owing to modern life styles. Gastroenterology transcription services aim at quality documentation. The primary concern of physicians and healthcare organizations is patient care and often they do not have that much time to do documentation themselves. Documentation of medical services is, of course, a time consuming and strenuous task. So, it is advisable that they outsource documentation work to some reliable medical transcription company. Such professional companies can provide reliable and cost effective services in gastroenterology transcription. These services are of great help to hospitals, clinics, healthcare practitioners and individual physicians.

General Gastroenterology Transcription Services

Medical transcription companies generally provide services in the following areas of gastroenterology treatments:

• Preoperative diagnosis report
• Postoperative diagnosis report
• Endoscopic examination reports
• Colonoscopic reports
• Anoscopy reports
• Biopsy of liver reports
• Laboratory test reports
• History and physical examinations
• Consultation notes

Owing to the broad nature of gastroenterology, service providers have to pay much attention to details. Most companies are keen on delivering accurate and quality documents to meet the specific requirements of doctors and healthcare organizations. Lots of reliable companies offer Free Trial of their services. Availing such services would help you understand the reliability and cost-effectiveness of their gastroenterology transcription service.

Merits of Outsourcing Gastroenterology Transcription

• Outsourcing ensures quality: Top transcription firms have experts and skilled professionals who are well versed in gastroenterology terminology, and procedures. Most competent companies provide 99 percent accurate documents. They apply three levels of quality checks by experts such as transcriptionists, proofreaders and medical experts.
 
• Outsourcing makes the job cost-effective: Professional transcription companies can offer customized medical transcription services at affordable cost. Thus clients can save 30 to 40 percent on cost. Another advantage is that you need not sign long term contract with these companies. Even then, all their resources, latest technologies and new software’s will be made available for documenting your records. So you save money spent on resources, hiring additional staffs, salaries and more.

• HIPAA Compliance: A great many of medical transcription companies adhere to HIPAA guidelines. Confidentiality and the security of gastroenterology medical reports are important when outsourcing to a service provider. HIPAA compliance ensures utmost security and confidentiality to medical documents. To achieve this, companies give training to staffs and monitor them. Such companies use FTP and browser based 256 bit encryption for the safe transfer of files.

• Convenient dictation option: These firms offer medical professionals and medical firms user-friendly dictation options such as digital recorders and toll-free numbers for their convenience.

• Minimum turnaround time: Timely transcribed reports are important for all medical specialties including gastroenterology. Truly professional transcription companies follow strict time-slots and get your report ready in minimum time.

Medical transcription service enjoys great demand in this era as more and more healthcare organizations and medical professionals opt to outsource their transcription works to reliable medical transcription companies. Transcription service has become a crucial part of healthcare as it makes the documentation works easier for medical professionals and organizations. Busy medical professionals and healthcare organizations can avoid the hassles of in-house medical transcription when availing of medical transcription services from an outsourcing firm. Many transcription firms provide services at present, but it is not an easy task to select a competent provider. Here are some tips to choose the best transcription provider.

Established medical transcription firms provide services for all major medical specialties including neurology, cardiology, pediatrics, anesthesiology, pathology, orthopedics, gastroenterology, plastic surgery and many more.

Medical Transcription Services are Offered for

• History and physical examination reports
• Operative and progress notes
• Clinic notes and discharge summaries
• Follow-up and procedure notes
• Letters and narratives
• Laboratory reports and more

Points to Consider When Selecting

• Credibility and Experience of the service provider: Credibility and experience are important factors when selecting a service provider. First of all, you need to make a list of medical transcription companies, compare them and select one which is most appropriate for your organization. While selecting you need to check their experience as only an experienced company can bring you quality solutions and handle all challenging situations efficiently. Moreover, only an established firm can provide customized medical transcription solutions. Next step is to consider the firm’s credibility by checking with some of the company’s former clients. This would give you the right opinion about the company.

• Accuracy and Fast turnaround time: The second point to consider while outsourcing is the turnaround time the company takes and the accuracy of the transcribed medical reports. Quickly transcribed medical reports are essential. So, always choose a company offering quick turnaround times that may be within 24 hours. Some firms also offer their services within 4 to 6 hours. Accuracy should also be checked when the transcribed files are returned to you. Reliable firms offer 99 percent accuracy with stringent quality checks by experts.

• Affordability: One of the major concerns while outsourcing is the affordability of the transcription services. Always consider the cost before contracting with a firm and make sure that there are no hidden charges for their transcription process. Reputable firms offer 30 to 40 percent cost savings and reasonable pricing. Selecting such a firm would really benefit you in terms of money and quality of service.

The Best Provider for the Best Transcription Service

By keeping these points in mind, you can easily locate a reliable transcription service provider. Some companies offer free trial for their medical transcription services. Availing such offers will help you evaluate the services provided by the company. Browsing the internet, checking yellow pages and considering the feedback of former clients will also help you in identifying a professional medical transcription company.

Medical transcription companies flourish everywhere as more and more physicians, healthcare organizations and hospitals are seeking medical transcription services daily. Most physicians and medical firms are always busy, looking after their patients and providing them good care. So, they don’t normally have any time to attend to the documentation jobs of medical records. It is highly advisable that they outsource medical transcription tasks to a reliable service provider. By outsourcing these documentation tasks, the medical entities and medical firms can devote their entire time for better patient care. As there exist numerous medical transcription companies, you have to apply certain criteria and stick on to certain parameters in selecting one.

A reliable transcription firm is one that can provide medical transcription services to almost all major medical specialties such as anesthesiology, cardiology, geriatrics, nephrology, orthopedics, pain management, physical therapy and more.

Common Areas of Medical Transcription Services

• History and Physical examination reports
• Progress notes
• Operative notes
• Discharge summaries
• Clinic notes
• Follow-up notes
• Laboratory notes
• Laboratory reports and more

Yardsticks to Choose the Right Medical Transcription Company

Here are some parameters to find the right service provider:

• Compare various firms: Before entering into a contract, it is advisable to compare various transcription firms and the services offered by them. Studying client testimonials will help you in evaluating services. You can contact these companies by phone or by email and collect information needed for comparison.

• Experience: The more experienced the firm is, the better the outcome will be. An experienced firm knows how to handle difficult situations and can provide apt solutions.

• Accuracy and quality: Most obviously, accuracy and quality count most in medical reports. Good service providers offer 99 percent accuracy. They have expert staffs that are well versed in medical terminologies and are capable of producing flawless documents. These companies also provide three levels of quality checks to ensure utmost quality to the transcribed medical records.

• HIPAA Compliant: Always ensure the transcription firm you contract with is HIPAA Compliant. Most outstanding firms adhere to HIPAA guidelines and they ensure confidentiality of the medical reports. Professional companies also provide safe file transfer methods such as FTP and browser based 256 bit encryption protocols. Choosing such medical transcription companies will really benefit you.

• Number of clients: Choose a transcription firm that possesses lot of clients. A company with lot of clients will have adequate technology and professionals to meet your needs.

• Turnaround time: Choose a company that delivers reports within minimum turnaround time. Contracting such companies will help you meet strict deadlines.

• Pricing: This, of course, should be a major concern while outsourcing. A good firm offers 30 to 40 percent cost savings.

The right clinical decisions and prescriptions of the physicians are based on the accurate documentation of the radiology reports. Dictations of radiologists need to be transcribed accurately in a timely manner to ensure proper care for patients. Transcription of any type demands huge investment in infrastructure, specialized equipment and technical know-how, the much needed software along with the employment of knowledgeable, skilled and trained transcriptionists. It is a herculean task demanding special care and extra attention and therefore outsourcing is often the better option. Neglecting this task, whether managed in-house or outsourced to professionals, would not only result in wrong decisions and prescriptions of physicians but may damage the reputation of the service provider and may also lead to legal consequences. Thus reliable radiology transcription services prove to be quite beneficial here.

Outsourced Radiology Transcription Services – a Practical Solution

This chosen option makes good financial and business sense. It facilitates lesser cost incurred, faster and more accurate reports for enhancement of patient care, and even permits timely coding and billing. It saves money, improves productivity and ensures excellent quality. Here are some major reasons that support the utilization of medical transcription services from an external agency instead of carrying out the process in-house.

• Real time, online transcription

• 24*7 coverage to cater to the turnaround times (typically ranging from one to three hours)

• No backlog of work created during holidays, vacations, resignations, personal or medical leaves

• Dedicated team of experienced, highly trained transcriptionists

• Payment only for production and not for idle time

• Supervisors assigned to ensure timely and accurate reports

A Range of Tangible Benefits with Outsourcing

Radiology transcription service ensures prompt, exact report turnaround, permitting immediate billing of healthcare services. Further, they eliminate the need to hire skilled transcriptionists, the added cost and time to train personnel for the task, the need for building the required, necessary infrastructure for the same along with investing in the remuneration and other employee benefits for the hired transcriptionists.

Today there are numerous medical transcription companies that provide professional services at competitive pricing. One just needs to locate a reliable radiology medical transcription services provider.  Review the services offered by them and go through their ratings with the comments or criticism which will further help choose the right medical transcription company. Thus, choosing a dependable and competent service provider as a partner will benefit you with more valuable time that you can spend to attend to the needs of your patients. Outsourcing brings about tangible benefits such as cost-effectiveness, improved productivity, improved patient satisfaction and a steady revenue inflow.

You can benefit from quality pathology medical transcription by making the smart decision to outsource the process. Whether you are an individual doctor, part of a physician group, or belong to a big medical clinic, hospital or healthcare facility, you can avail of this service. The only thing you have to keep in mind is to make the right choice of transcription service provider. Once you know what the benefits of outsourcing are, you will be better able to choose a medical transcription company.

Medical Transcription Outsourcing– Benefits

•  Comprehensive Range of Services – Owing to the wide-ranging experience of the transcriptionists, they are able to deliver transcripts of any of a wide range of audio recordings – basic diagnostics reports, forensic pathology reports, clinical reports, radiology reports, specimen description, referral letters, patient history and records, specimen description, specimen diagnosis, clinical notes, clinical resumes, operative reports and more.

•  Amazing Accuracy – Leading medical transcription companies adopt a stringent recruitment process. Usually, their rigorous training ensures that all members of their team are fluent in English and have impressive knowledge of more than just basic medical terminology. You can go for a company that provides an accuracy level of 99 percent and above.

• Strict Quality Control - A company that offers 99 percent accurate transcription most probably has strict quality control protocols in place such as a three-tiered process of quality auditing. The three-tiered process would involve the co-operation of experts such as medical editors and proofreaders.

•  HIPAA Compliance – HIPAA compliance is a measure of the level of seriousness which the company attaches to the security and privacy of a patient’s medical information. Thus this is another advantage of pathology medical transcription outsourcing.The service provider would perform security procedures such as password protection of computers, ensuring that all computers are provided with firewalls and current anti-virus software, ensuring that all employees sign confidentiality and non-disclosure agreements, minimum 128 bit encryption standards for transmitted files, random checking and disabling of floppy disk drives or other external drives.

•  Wide Range of Supported Formats – The supported formats include AVI, MOV, WMV, ASX, ASF, SWF, DIC and RM and extended audio formats such as MP3 and WMA.

•  Flexibility – You can select one of two dictation options – toll-free number and digital dictation machine and one of two options for file transfer – secure browser-based transfer and FTP.

•  Convenient Turnaround – You can expect convenient turnaround times ranging from 24 hours to STAT based on your requirement.

• Customer-oriented – The pathology medical transcription company would entrust a team of transcriptionists with experience and expertise in your particular medical specialty, namely pathology, to perform the transcription. As far as possible, they would retain the same team for all your projects. Formatting would also be done as per your specifications.

•  Great Cost Savings – You can expect to cut your transcription expenses by a maximum of 40 percent.

•  Free Trial – This is a great boon which you should take advantage of. Only then will you be able to assess whether the company’s accuracy level is really as high as it claims, the quality of transcription and other performance measures.

•  Affordable Competitive Pricing
  

You Have Nothing to Lose

It can thus be concluded that you have nothing to lose but only loads of benefits to gain by outsourcing your pathology transcription service.

Efficient medical transcription services for Obstetrics and Gynecology is highly relevant as accurate documentation is vital for the smooth processing of insurance claims. For a busy practice, obstetrics and gynecology transcription could be a hectic task as their busy schedule can stand in the way. Outsourcing to a professional medical transcription company has become the ideal solution. A reliable service provider can provide accurate and timely solutions. There are some points you need to know about Obstetrics and Gynecology transcription services.

Choosing the Right Medical Transcription Company

It is important to locate the right service provider to do outsourcing work. The best way is to browse the Web and check out the websites of various medical transcription companies. A reliable service provider would provide transcription for wide range of the obstetrics and gynecology reports related to:

•  Prenatal and postnatal care
•  Contraceptive counseling
•  Well woman examinations
•  Sexually transmitted diseases screening and management
•  Menopause management
•  Infertility management
•  Sexual health and management of sexual dysfunction
•  Sonography
•  Various surgical procedures such as hysterectomies, colposcopy, ablative procedures and more

The right service provider will ensure error free, accurate documentation solutions for consultation notes, operative reports, emergency room notes, clinic reports, physical examination reports, radiology reports, and more.

Competent Obstetrics and Gynecology Transcription Service

Prompt and Accurate Services: Professional medical transcription companies have well-trained and highly efficient medical transcriptionists to provide timely transcripts with up to 99 percent accuracy.

Quick turnaround time: it is very important thing that the medical documents should be transcribed quickly to meet the specialist’s requirements. A reliable service provider can provide customized documents in minimum turnaround time, including standard 24 hour TAT and STAT (2 hours, 4 hours, and 6 hours).

Three-level quality check: It is important to find a service provider has strict quality control measures in place. There are established companies that ensure three-level quality checks for your transcribed documents. Professional transcription companies have skilled professionals like proofreaders, editors and other experts to ensure quality checks for error-free documents.

Confidentiality and security: Confidentiality and security are of critical importance when it comes to medical records. This is ensured by partnering with a leading transcription company that adheres to HIPAA guidelines. They would have various systems in place for safe file transfer and storage.

The best way to find a medical transcription company that is loyal and committed to its clients is to go in for a trial of its services. Established companies offer free trials of their obstetrics and gynecology transcription services. Availing of this offer can give you clear idea about its quality. Make sure you partner with a company that offer cost savings of 30-40%. 

Medical transcription outsourcing transcends most other online businesses today. Many medical professionals and medical firms now realize the advantages of outsourcing transcription to some reliable firms. Medical practitioners and healthcare organizations, by and large, believe that their valuable time can be better spent on patient care than doing transcription of records themselves. So, it is no wonder that they profusely outsource medical transcription tasks to professional outsourcing firms.

A professional medical transcription company can better attain results by utilizing their expertise and knowledge in the transcription field and employing latest dictation and file transmission technologies. They can well-manage the various and ever-changing requirements of doctors, specialists and healthcare organizations. In such transcription firms, skilled transcriptionists can work on any kind of medical records such as history and physical reports, operative reports, progress notes, clinic notes, discharge summaries, laboratory reports and more.

Common Services Available with Transcription Firms

Competent firms provide transcription services for all major specialties including:

• Cardiology
• Pediatrics
• Pathology
• Gastroenterology
• Orthopedics
• Internal medicine
• Radiology
• Chiropractic
• Podiatry
• Plastic surgery and more

Advantages of Medical Transcription Outsourcing

Outsourcing brings many advantages to the clients. Here is an overview of them:

• Helps to reduce file backlog: Medical professionals often need to deal with lots of documents in a short time. By outsourcing they can reduce file backlog.

• Error-free transcription: Transcription companies have highly skilled and professionally trained transcriptionists who are well versed in medical terminologies. They are capable of producing 99 percent accurate medical reports in a minimum turnaround time.

• Quality Assurance: Most professional transcription firms have three levels of quality checks by experts such as transcriptionists, proof readers and quality analysts to ensure utmost quality to the transcribed documents.

• HIPAA Compliance: confidentiality is very important in the case of medical reports. Reliable companies adhere to HIPAA guidelines. They employ various security measures for keeping the medical reports in utmost confidentiality and security. They use FTP and browser based 256 bit encryption for safe transfer of files. Moreover staffs are screened and computers are password protected to avoid unauthorized access.

• Support any file formats: A good many number of professional transcription companies accept files for transcription in any formats including WMV, MPG, AVI, MOV, ASF, ASX, RM, SWF, DIC and many more.

• Availability of latest technologies and software: By outsourcing you will get the transcription work done with latest technologies and new software’s such as Stedman’s electronic medical dictionary and American drug index.

• Cost-effectiveness: This is one of the main advantages of outsourcing. Business-like medical transcription companies offer 30 to 40 percent cost saving.

Medical transcription service is becoming an inevitable part of the healthcare industry. More and more medical institutions and medical professionals are taking the help of professional medical transcription service providers to benefit from flawless transcription service. With the introduction of the internet and other advanced technologies, now outsourcing of this service to experienced and professional medical transcription companies is much easier. However, before you choose the right medical transcription service provider, you must keep some basic points in mind. Here are some important tips for healthcare professionals that will help them locate a reliable service provider in the transcription field.

• The first thing to be checked is the billing method and the pricing of the medical transcription company. You need to know that different types of billing methods are used by different medical transcription companies. So you need to ensure the type of billing method your service provider will be using, and how they will charge you for this service. You must be sure that there is no hidden cost involved.

• Once you are comfortable with the billing method and pricing, you need to check the accuracy level of their work. You need to be sure that you are hiring a company that is able to provide quality medical transcription services. Some of the top class firms assure high quality service with guaranteed accuracy.

• Apart from billing method and accuracy, you need to make sure that the outsourcing firm can meet your turnaround time requirements. Speed is one of the important factors as far as transcription is concerned. You should always go for a company that can offer you speedy delivery of work with complete accuracy.

Medical transcription outsourcing can be a troublesome task if you are not aware about the industry completely. So before you start searching for a competent provider, make sure you know the level of “best service” of this field. Keeping the above mentioned points in mind will help any medical entity to identify an efficient, professional, skilled and cost-effective medical transcription service provider. Though internet makes the searching easier than before, since the job is one involving high responsibility, you cannot compromise on the service provider. Partner with a medical transcription firm that can act as a virtual extension of your office providing value-added, timely service. Reputable medical transcription companies provide a free trial for their services, utilizing which you can check out their quality, turnaround time, and other details. Compare various providers and settle for a firm that offers customized services.

Medical transcription outsourcing companies provide their clients with comprehensive transcription solutions. Health care providers and physicians make use of this service the most. However, before you outsource medical transcription tasks, important factors have to be considered. Can the medical transcription company provide quality service in quick turnaround time? Does the technology they use serve your needs? A lot of such factors that could affect your reputation should be taken into account.

Factors to Consider when Outsourcing Medical Transcription

Outsourcing medical transcription is feasible as it helps physicians and health facilities reduce their work load and get more time for patient care. It benefits busy healthcare providers such as hospitals, single practitioners, multi-specialty clinics, and more. Considering the following factors can help you choose the right outsourcing partner:

• Team power: Confirm that medical transcription company that you choose has a highly talented and dedicated team of medical transcriptionists and support personnel to meet your requirements.

• Quality Assurance (QA): QA is an important factor. A reliable company will provide three levels of quality checks for transcripts proofreaders and medical editors to ensure up to 99% accuracy.

• Transcription service for various medical specialties: If your healthcare facility has many specialties, make sure that you would receive customized medical transcription service to meet the needs of each specialty. Most established companies can serve different medical branches such as Radiology, Cardiology, Endocrinology, Nephrology, Pathology, Pain Management, Ophthalmology, Urology, Neurosurgery, and more.

• EHR and EMR: Transcription services that provide EMR (electronic medical record) and EHR (Electronic Health Record) feeds are necessary as these systems have become mandatory for medical practices.

• Flexible options for dictation: Look for convenient dictation options through a toll-free number as well as digital dictation.

•Turnaround time: Most renowned medical transcription companies provide services in a quick turnaround time (TAT) with options such as 24-hour TAT, short TAT (2hours, 4hours and 6hours), and so on.

• Technology: Confirm that your current medical settings cope with the services of the outsourcing firm. Major medical transcription companies provide a user-friendly technological platform for their clients. Accurate transcription requires usage of latest software that includes electronic medical dictionaries such as Stedman’s medical dictionary and American Drug Index. Latest file transfer methods like FTP are used for smooth and safe file transfer.

• HIPAA compliant procedures: Ensure that your preferred firm strictly abides to HIPAA norms and procedures. Only this will ensure security and confidentiality of your medical records.

• Affordable rates and free trial offers: Always choose an outsourcing company that can offer timely medical transcription services at affordable rates. An established outsourcing firm would be able to offer competitive pricing of up to 40% lower than the market rates. Free trial offers are an added advantage as they help you analyze the firm’s competence. Another thing to look for is a company that can offer services without a long-term yearly contract.  

Always make sure that the customized packages and document management system are offered are powerful enough to meet your transcription needs. Medical transcription outsourcing to the right company can improve your bottom line.

Many well-known medical transcription companies in Oklahoma provide dermatology transcription services to meet the needs of individual and group practices, and hospitals. A dedicated service provider in Oklahoma can offer accurate, secure and timely medical transcription service for this medical specialty. The process of transcription in dermatology involves converting the voice files of dermatologists’ dictation into text format.

The medical transcription companies in Oklahoma have a team of dedicated professionals who are well versed in medical terminologies, especially in the area of dermatology. The staffs are highly skilled in transcribing almost all medical records including physical reports, patient history, independent medical evaluation, consultations, and more. A professional Oklahoma based transcription company offers dermatology transcription service for
 
• Dermatopathology
• Mohs surgery
• Teledermatology
• Cosmetic Dermatology
• Immunodermatology
• Pediatric Dermatology

Benefits Gained by Oklahoma based Dermatology Transcription Service

• HIPAA compliant transcription process: in order to ensure utmost confidentiality and security, these firms strictly adhere to HIPAA guidelines. Files are transferred using secure means such as FTP or browser based 256 bit AES encryption to ensure complete confidentiality. All the leading transcription firms based in Oklahoma strictly follow HIPAA guidelines and it is an added advantage for the clients that their data is in safe hands.

• Flexible dictation options: Oklahoma based transcription companies use advanced technology and software. These companies accept dictations through toll-free numbers and digital recorders. Most of the companies are equipped with the latest software like Stedman’s Electronic Medical dictionary, Stedman’s medical books, and the Drug Index of America.

• Guaranteed accuracy and three-level quality check: Trained, skilled medical transcriptionists produce accurate and quality medical reports in Oklahoma medical transcription companies. By outsourcing to them, you can expect to get transcribed files with up to 99 percent accuracy. To ensure accuracy, these firms have three level quality checks, where the transcripts are thoroughly checked by expert transcriptionists, proofreaders and quality analyst before they are delivered to the client.

• Fast turnaround time: Timely service is important in dermatology medical reports. So the Oklahoma transcription firms take care to deliver medical transcription services in time to meet their clients’ requirements.

• Round the clock service: Transcription firms in Oklahoma provide 24 hour customer service.

• Cost-effective: Oklahoma medical transcription services are affordable as they ensure cost savings of 30 to 40 percent. Pricing would vary based on factors such as specialty requirements, volume, turnaround time, dictation format and document flow management system requirements.

Finding an Oklahoma Medical Transcription Company  

As there are many firms offering dermatology transcription service in Oklahoma, it is not easy to find the right service provider. Browsing online or searching the Yellow Pages can help. Some companies offer free trial for their services, it is advisable to choose such transcription firms, as you can get an idea about the services they provide. Looking up client testimonials and reviews can also help.